Guides for your property
How to reduce manual data entry in hotels
How to reduce manual data entry in hotels
IDScan and guest data management
To reduce manual data entry in hotels, identify where the same information is copied multiple times. Scanning can help, but the benefit decreases if fields must be re-entered in a second panel.
Reduce repeated transcriptions and corrections
List fields, systems and operators involved. Distinguish data obtainable from the document from stay information requiring another source, such as assignments or preferences.
Compare the current process with the proposed one using sample data. Measure the time until the form is completed, including checks and corrections, not just scanning speed.
Operational checklist
- Identify fields copied between systems.
- Check data matches and formats.
- Count errors and corrections as well as times.
Is adding a scanner enough?
A consistent flow is needed between reading, verifying and using data. The device or software alone do not solve duplicated organisational steps.
Learn more with Persefone
Discover document scanning and data capture IDScan and contact the Persefone team to verify functions, compatibility and the best process for your property.
Reduce data transcription
IDScan reads data from the document photo and helps transfer it to the guest profile. Reception can then focus on verifying information and completing the check-in process.
Always check the data captured and system usage conditions. Document management, access and storage must follow the procedures defined by the property.